The CIS PTA is a nonprofit parent teacher organization made up of parents, legal guardians, and staff at the Copenhagen International School (CIS). The role of PTA is to encourage a closer connection between home and school. We provide opportunities for parents to get involved and have staff and students to socialize and enjoy our wonderful school. At CIS, all parents and staff are automatic members of the PTA. Please email email@example.com with any queries.
Volunteer opportunities: Come get involved and meet others in our CIS community! We welcome you to take a look at the list of events and activities where we need your help. Please complete the Activity Sign-up form. Thank you for your interest.
- High School Representatives
- Middle School Representatives
- Primary School Representatives
- Sports Coordinator
- Our Mission
- Meeting Minutes and Agenda
|Chairperson||Jennifer O'Brien Nashfirstname.lastname@example.org|
|Vice Chair (Newcomers)||Sehrish Haqemail@example.com|
|Vice Chair (Marketing & Communications)||Shouka Pelaseyedfirstname.lastname@example.org|
|Vice Chair (Events)||Kirsten Tschofen Pelletiersemail@example.com|
2017 / 2018 School Year
|Date / Time||Location||Agenda||Minutes|
1:30 - 3:00
|The Princess's Corner||Agenda||Minutes|
8:30 - 10:00
|The Princess's Corner||Agenda|
8:30 - 10:00
|The Princess's Corner|
2016 / 2017 School Year
|Tue, Sep 6|
13:30 to 15:00
|Tue, Oct 4|
|City Campus Library||Agenda4102016||Minutes4102016|
|Tues, Nov 8|
|Tues, Feb 23|
|Tues, Mar 14, 13:30-!5:00||Room 108||Minutes14/03/17|
|Thur, Apr 20|
|Tues, May 16|
|Mon, May 29|
How is Money Raised?
Money is raised throughout the year to help facilitate projects which enhance student experience. Our main fundraisers are the Halloween Fest, Holiday Fair, and the Spring Fair. These events are organized by parent volunteers and students for the whole school community to enjoy. Each event is budgeted to generate a surplus over the cost of the event.
How is Money Spent?
PTA's primary financial goal is to generate sufficient funds to cover PTA expenses.
Funds are intended to provide ‘extras’ not already provided by the school's main income – often 'fun things' which enhance and supplement the learning experience of the students and staff.Any cumulative surplus, after expenses, available at the end of the school year is allocated to school needs and projects based on requests from students, parents or the school administration. These expenditures are voted on by PTA members at the general PTA meeting held annually in May. PTA leadership can only spend money that has been voted on in the budget.
If you have recently helped out at a PTA event and require reimbursement for any expenditures you have incurred then use the online expense reimbursement form to submit your expenses. Reimbursement requests should be submitted within 30 days after the occurrence of an event.
Amended September 12, 2017
1. Name of the Association
Copenhagen International School Parent Teacher Association. The association shall hereinafter be referred to as the “PTA”. Copenhagen International School will hereinafter be referred to as “CIS”.
2.1 Developing effective relationships between the staff, parents and others associated with the school.
2.2 Engaging in activities or providing facilities or equipment which will support the school and advance the physical, mental and social education of the pupils.
2.3 The PTA shall be a non-profit, non-political and charitable association.
Membership shall be automatic for all parents and guardians of pupils currently enrolled at Copenhagen International School along with administrators, teachers and staff members employed by CIS.
4. PTA Officers
4.1 The PTA Officers shall consist of the following elected positions: Chairperson(s); Treasurer; Secretary; 1st Vice Chairperson; 2nd Vice Chairperson; 3rd Vice Chairperson.
The Chair may appoint a Parliamentarian. The administration may appoint a person to fulfil the position of School Liaison. These appointed members are included in the leadership team.
4.2 The elected officers shall not serve more than 2 consecutive terms in the same office. One who has served more than ½ of a term shall be credited with serving a full term.
4.3 The chair(s) shall have the power to fill any vacancies occurring during the interval between Annual General Meetings, and those not filled at the AGM.
4.4 The chair(s) shall have the power to appoint sub-committees who in turn may co-opt sub-committee members.
4.5 Any executive board member may be removed from office with cause by the affirmative vote of 2/3’s of the members of the executive board then in office, quorum having been established. Any executive board member may resign at any time by delivering a written resignation to the PTA Chairperson(s) or secretary.
5. PTA & Officer’s meetings
5.1 PTA meetings shall be held monthly while the school is in session. All meetings will be minuted and an agenda will be issued on the CIS website one week before the meeting. Approved minutes will be published on the CIS website in accordance to the records retention policy of the PTA.
5.2 The Officers shall meet as necessary and as decided by the chairperson of the PTA. No financial decisions shall be made at Officer’s meetings outside of the approved budget.
6. General Meetings
6.1 The annual general meeting of the PTA shall be held in May each year to receive reports from the officers, to elect the next year officers and to transact any other competent business and appoint the auditor per the constitution.
6.2 Special General meetings may be called at any time by the Officers or on the request of no less than 15 members.
6.3 At General meetings, 15 members shall form a quorum.
6.4 A preliminary Financial plan for the upcoming school year will be presented at a general meeting by the new executive committee. This plan will be passed by the end of the current school year. The plan may be revisited and adjusted in the new school year to reflect the goals of the PTA and CIS for that year. Financial plans must be passed by a simple majority.
7.1 The funds of the Association shall be lodged in a Bank in the name of the association.
7.2 The bank account will have 2 bank signatories, Treasurer and 1 other PTA exec officer. These 2 signatories will be confirmed by 3 PTA executives who are not signatories.
7.3 Sub-committees will be given a budget for their events from the event coordinator.
7.4 The PTA shall hold a balance deemed appropriate in the PTA account at the end of the school year to fund the following academic year’s early expenditures.
8. Funding Process
8.1 Applications will only be considered for funding if there is a clear and direct link to CIS and the funding request is not included in the schools budget.
8.2 Applications for funding will be accepted from the Administration, teaching staff, students (via the student council) and parents. All funding applications shall be sent to the current Chairperson.
8.3 The chairperson(s) will meet with the Director of CIS to discuss funding applications and ensure they are not part of the school’s budget.
8.4 Funding proposals that meet 8.1-8.4 shall be added to the agenda for the next PTA meeting for voting.
8.5 Once funding has been spent, the receiver shall report back or present to the PTA at the next PTA meeting.
9. Accounts and Auditing
9.1 The accounts of the Association shall be closed on 31st December and shall be audited annually.
9.2 The auditor(s) shall not be an Officer of the PTA and shall be appointed for the ensuing year at the Annual General Meeting.
9.3 Records Retention Policy. All approved minutes and financial records will be available for viewing on the CIS website for a minimum of 3 years.
10. Alteration of the Constitution
10.1 Any alteration to the constitution will be detailed in the PTA meeting agenda and posted online at least one week before the meeting.
10.2 A quorum of at least 15 members must vote to approve any changes to the constitution. A ⅔ majority decides the vote.
In the event of the dissolution of the Parent Teacher Association, all funds will automatically be donated to the School, CIS.
CIS PTA Board 2017 - 2018 (Elected May 16th 2016)
Chair Jennifer O’Brien Nash
Treasurer Raquel Slater
Secretary Luke Scherschel
Newcomers Welcome Committee, 1st Vice Chair Sehrish Haq
Marketing & Communications, 2nd Vice Chair Shouka Pelaseyed
Events Logistics, 3rd Vice Chair Kirsten Tschofen