The CIS PTA is a nonprofit voluntary association made up of parents, legal guardians, and staff at the Copenhagen International School (CIS). The role of PTA is to encourage a closer connection between home and school. We provide opportunities for parents to get involved and have staff and students to socialize and enjoy our wonderful school. At CIS, all parents and staff are automatic members of the PTA.
Volunteer opportunities: Come get involved and meet others in our CIS community! Please complete the Activity Sign-up form. Thank you for your interest.
Amended February 22, 2018
1 Name of the Association
Copenhagen International School Parent Teacher Association. The Association shall
hereinafter be referred to as the “PTA”. Copenhagen International School will hereinafter
be referred to as “CIS”.
2.1 Developing effective relationships between the staff, parents and others
associated with the school.
2.2 Engaging in activities or providing facilities or equipment which will support the
school and advance the physical, mental and social education of the pupils.
2.3 The PTA shall be a non-profit, non-political and charitable association.
Membership shall be automatic for all parents and guardians of pupils currently enrolled
at Copenhagen International School along with administrators, teachers and staff
members employed by CIS.
4 PTA Officers
4.1 The PTA Officers shall consist of the following elected positions: Chairperson(s);
Treasurer; Secretary; 1st Vice Chairperson; 2nd Vice Chairperson; 3rd Vice
The Chair may appoint a Parliamentarian. The administration may appoint a
person to fulfil the position of School Liaison. These appointed members are
included in the leadership team.
4.2 The elected officers shall not serve more than 2 consecutive terms in the same
office. One who has served more than ½ of a term shall be credited with serving
a full term.
4.3 The chair(s) shall have the power to fill any vacancies occurring during the
interval between Annual General Meetings, and those not filled at the AGM.
4.4 The chair(s) shall have the power to appoint sub-committees who in turn may
co-opt sub-committee members.
4.5 Any executive board member may be removed from office with cause by the
affirmative vote of 2/3’s of the members of the executive board then in office,
quorum having been established. Any executive board member may resign at
any time by delivering a written resignation to the PTA Chairperson(s) or
5 PTA & Officer’s meetings
5.1 PTA meetings shall be held monthly while the school is in session. All meetings
will be minuted and an agenda will be issued on the CIS website one week
before the meeting. Approved minutes will be published on the CIS website in
accordance to the records retention policy of the PTA.
5.2 The Officers shall meet as necessary and as decided by the chairperson of the
PTA. No financial decisions shall be made at Officer’s meetings outside of the
6 General Meetings
6.1 The annual general meeting of the PTA shall be held in May each year to receive
reports from the officers, to elect the next year officers and to transact any other
competent business and appoint the auditor per the constitution.
6.2 Special General meetings may be called at any time by the Officers or on the
request of no less than 15 members.
6.3 At General meetings, 15 members shall form a quorum.
6.4 A preliminary Financial plan for the upcoming school year will be presented at a
general meeting by the new executive committee. This plan will be passed by the
end of the current school year. The plan may be revisited and adjusted in the new
school year to reflect the goals of the PTA and CIS for that year. Financial plans
must be passed by a simple majority.
7.1 The funds of the Association shall be lodged in a Bank in the name of the
7.2 The bank account will have 2 bank signatories, Treasurer and 1 other PTA
executive officer. These 2 signatories will be confirmed by 3 PTA executives who
are not signatories.
7.3 Sub-committees will be given a budget for their events from the event
7.4 The PTA shall hold a balance deemed appropriate in the PTA account at the end
of the school year to fund the following academic year’s early expenditures.
8 Funds generated from major events
8.1 The Treasurer and Chair may apply for VAT exemption for events that are
expected to generate revenue above the annual VAT threshold.
8.2 All profit from the above events must be used for the purpose as specified in the
Skat VAT Exemption application form.
8.3 The purpose must be decided in advance of the application being submitted to
Skat. It must be charitable in nature and benefit the current and future
8.4 The purpose shall be in line with the chosen fundraising goals as determined by
9 Funding Process
9.1 Applications will only be considered for funding if there is a clear and direct link to
CIS and the funding request is not included in the schools budget.
9.2 Applications for funding will be accepted from the Administration, teaching staff,
students (via the student council) and parents. All funding applications shall be
sent to the current Chairperson.
9.3 The chairperson(s) will meet with the Director of CIS to discuss funding
applications and ensure they are not part of the school’s budget.
9.4 Funding proposals that meet 8.1-8.4 shall be added to the agenda for the next
PTA meeting for voting.
9.5 Once funding has been spent, the receiver shall report back or present to the
PTA at the next PTA meeting.
10 Accounts and Auditing
10.1 The accounts of the Association shall be closed by the last day of the school year
and shall be audited annually.
10.2 The auditor(s) shall not be an Officer of the PTA and shall be appointed for the
ensuing year at the Annual General Meeting.
10.3 Records Retention Policy. All approved minutes and financial records will be
available for viewing on the CIS website for a minimum of 5 years.
11 Alteration of the Constitution
11.1 Any alteration to the constitution will be detailed in the PTA meeting agenda and
posted online at least one week before the meeting.
11.2 A quorum of at least 15 members must vote to approve any changes to the
constitution. A ⅔ majority decides the vote.
In the event of the dissolution of the Parent Teacher Association, all funds will
automatically be donated to the School, CIS.
CIS PTA Board 2017 - 2018 (Elected May 16th 2017)
Chair Jennifer O’Brien Nash
Treasurer Raquel Slater
Secretary Luke Scherschel
Newcomers Welcome Committee, 1st Vice Chair Sehrish Haq
Marketing & Communications, 2nd Vice Chair Shouka Pelaseyed
Events Logistics, 3rd Vice Chair Kirsten Tschofen